What is a payout receipt?
A payout receipt is a record given to a consignor or vendor at the time of the payout that documents what sold, what it sold for, and how much they're receiving. It's the paper trail that closes the loop between a consignor dropping off items and getting paid.
Why do payout receipts matter in resale?
A payout receipt does two things: it keeps your consignors informed, and it protects you when there's a dispute.
Consignors can see exactly which items sold, what price each sold for, and how your consignor split was applied and stores have an agreed-upon record of what happened.
What to include in a payout receipt
A good payout receipt doesn't need to be elaborate, but it should cover:
Consignor name and account number
Date of payout
Payout period — the date range the payout covers
Itemized list of sales — item description, sale price, and the consignor's share for each
Any fees or deductions
Total payout amount
Payment method — cash, check, ACH, PayPal, etc.
Example payout receipt
Consignor: Jane Doe (ID: 104232) Payout Date: May 20, 2026 Period Covered: April 15 – May 15, 2026 Split: 50/50
Item | Sale Price | Consignor Share |
|---|---|---|
Levi's denim jacket | $48.00 | $24.00 |
Ceramic table lamp | $35.00 | $17.50 |
Wool blazer, size 10 | $55.00 | $27.50 |
Subtotal | $138.00 | $69.00 |
Cleaning Fee | — | −$5.00 |
Total Payout | $64.00 |
Payment method: Check No #0001234